Including a MaineShare campaign at your workplace is easy. Here’s how it works.
Establish and maintain a MaineShare Appeal at your workplace
Complete the Workplace Giving Enrollment Form
Arrange an initial orientation with MaineShare and your organization’s workplace
giving campaign coordination team.
Complete our annual confirmation survey in the summer/early fall.
Run your Workplace Giving Campaign
Host MaineShare each year at your kickoff event, at an employee staff meeting, and on your employee intranet workplace giving pages if you have them.
Gather interested employees for a 10-minute briefing from MaineShare alongside other appeals. We will plan this at time convenient for you. We often do this jointly with other workplace charities. Though not required, a personal appeal gives employees a better understanding of their charitable options –- and it gives employees a chance to ask questions.
Distribute MaineShare’s paper pledge form and brochure simultaneously with other appeals, and/or host the online MaineShare materials on your employee web site. We know that offering employees choices in giving increases overall giving.
Most employers run their campaign between Labor Day and Thanksgiving and we welcome the opportunity to be at your site for your event!
A MaineShare volunteer or staff person will be assigned to your workplace to ensure that you have the supplies and assistance you need.
End of Campaign Process
All campaigns are different, but generally, at the close of your campaign period, all employee pledge forms and information are collected and shared between HR, payroll, and the specific appeal organization. You may prefer paper, fillable PDF, or online form to process MaineShare pledges. We make this step as easy as possible for your team and we welcome collaboration with other charitable appeal organizations.
You know your process better than we do! Payroll processing and transmission varies from workplace to workplace but general practice is that once payroll deductions begin, transmission of contributions are made to MaineShare on a monthly, bi-monthly or quarterly basis—based on what method works best for you. MaineShare tracks all designations based on pledge, and distributes funds to our member groups based on donor choice.